Purchase Order Tolerance for Serialized Inward (USN Type 3)

Purchase Order Tolerance for Serialized Inward (USN Type 3)

Software Plan: Growth & Enterprise
Account Type: Seller Account
Inventory Type: Serialized 

Description

Purchase Order Tolerance allows sellers using Serialized Inventory (USN Type 3) to inward quantity exceeding the original Purchase Order quantity during GRN.
This feature is applicable only for serialized inward under USN Type 3. Excess quantity within the configured tolerance can also be received during GRN using the Mobile/Android Application, subject to the same tolerance validation
This feature is not enabled by default and requires account-level configuration.

Use Case

Use this when:
  • Serialized inventory is inwarded against a Purchase Order.
  • Delivered quantity may exceed PO quantity.
  • Controlled excess inward needs to be allowed.

Applicability

This feature applies only to:
  • Serialized Inventory
  • USN Type 3 configuration
  • GRN against Purchase Order
For understanding USN Type 3 process, refer to:
USN (Unique Serial Number) article.

Configuration Requirement

The following backend settings must be enabled:
  • "excess_inward_threshold" (for % based thereshold)
  • "excess_inward_threshold_quantity" (for qty based threshold)
Only one setting is required.
If both settings are enabled, the system applies the configuration with the higher value.
To enable this feature, contact the Easyecom Support Team.

How It Works

  • During GRN, serials are validated.
  • System checks the configured tolerance.
  • Excess inward beyond configured tolerance is not allowed.
Validation is performed during serialized inward.

Visibility of Excess Received Quantity (Web)

When inward is completed within the configured tolerance limit:

  • The additional quantity is visible on the Purchase Order Details page.
    Path:
    Inventory → Purchase Orders → Against the PO, Click View Details

  • The excess quantity is also visible on the GRN page immediately after GRN completion.

  • The system highlights the Extra Received quantity separately.



Visibility of Excess Received Quantity (Android/Mobile App)


Example (for understanding only)

PO Quantity: 100
Configured tolerance: 5
System allows inward up to 105 units.
If inward exceeds configured tolerance, further serial acceptance is restricted.

FAQs

Q1. Is this feature enabled by default?
No. It requires backend configuration.

Q2. Does this apply to non-serialized inventory?
No. It applies only to serialized inward under USN Type 3.

Q3. What happens if both tolerance settings are enabled?
The configuration with the higher value is applied.