USN : Detailed document with Printing serialized barcodes

USN : Detailed document with Printing serialized barcodes


When you use serialized inventory and want to validate the correct serial at the GRN step where the serial no. barcode would have been generated before GRN, then use the USN feature to make your process more efficient.


USN Types


Type 1: Sellers who provide serials


Type 2: Sellers who autogenerate serials from EasyEcom


Type 1 ( Sellers Who Provide Serials )


USN Type 1.1 (USN-1): When you provide serials at the time of PO creation.


Info

Step 1: Please create a PO by putting serial numbers via API Create Purchase Order

{
    "vendorId": "VENDORE123",
    "referenceCode": "TestPo22232",
    "address": "Mumbai ",
    "expDeliveryDate": "2025-07-20",
    "shippingCost": 0,
    "createOrUpdate": "I",
    "isCancel": 0,
    "docNumber": "12",
    "updateTaxRate": 1,
    "items": [
        {
            "lineItemNumber": "12",
            "sku": "SODA01",
            "quantity": "3",
            "unitPrice": 5,
            "taxRate": "18",
            "taxValue": 3.8,
            "taxType": 1,
            "batch_code": "secfgv453456",
            "batch_mrp": "342",
            "expiry_date": "2036-01-12",
            "serials": [
                "UK07812",
                "UK08912",
                "UK09012"
            ]
        }
    ]
}
Info
As demonstrated in the example above, you must provide the exact number of serial numbers as the quantity specified in the API.

Step 2:   In the toggle menu, please navigate to “Inventory>>Purchase Order”


 Step 3: Select the date range and status ( PO created through API remains in approved status)


 Step 4: Submit 


 Step 5: Click on “View Details” to proceed with GRN



At this step, you may validate the the serials by clicking on the hamburger button>>Download USN report 


Report Format


Step 6: Click the “GRN” button 


Step 7: Select “New GRN”


Step 8: Enter Supplier invoice ID and Date and then click on Create GRN


Step 9: Click on add Item and select the SKUs present there in PO



Step 10: fill in the Asterisk (*) Marked columns and Save 


Points to be noted for USN: 1 


  • It is mandatory to provide serial numbers at the time of PO creation. 

  • Auto GRN won’t be allowed for your account if you operate in USN type 1

  • The Serials can not be auto-generated from the system for USN type 1

  • Serials will be saved in the USN table and will be validated from there as well. 

USN Type 1.2 (USN-2):  When you provide serial at the time of GRN

Step 1: Please create PO (without serial number) via API Create Purchase Order


Step 2: In the toggle menu, please navigate to “Inventory>>Purchase Order”

 Step 3: Select the date range and status ( PO created through API remains in approved status)


 Step 4: Submit 


 Step 5: Click on “View Details” to proceed for GRN 





Step 6: Click the “GRN” button 


Step 7: Select “New GRN”


Step 8: Enter Supplier invoice ID and Date and then click on Create GRN


Step 9: Click on add Item and select the SKUs present there in PO



Step 10: Fill in the Asterisk (*) Marked columns, bin location, Scan Serial and Save 


Provide your consent that all the entered details are correct and proceed


To download the barcodes, click on the hamburger button>>download all barcodes





Points to be noted for USN: 1.2

  • Serials will be provided and unique validation at the time of GRN 

  • Auto GRN and GRN against PO, both are allowed. 

  • Serial can not be generated from the system.


Type 2 (Sellers Who Autogenerate Serials from EasyEcom)


USN type 2.1 (USN:3) : When you generate serials after PO creation


Step 1: Please create PO  via API Create Purchase Order


Step 2:   In the toggle menu, please navigate to “Inventory>>Purchase Order”

  Step 3: Select the date range and status ( PO created through API remains in approved status)


Step 4: Submit 


  Step 5: Click on “View Details”



Step 6: Enter the Barcode Quantity to Print 


Step 7: Click Hamburger Button>> Generate Barcode 


The Barcode print file is sent to the printer, click OK


>> To get the Serial outwards, Click on the hamburger button in View details >> Click Serial Outward >> Scan  (as shown in the image below)



Step 8: Click on GRN >> New GRN >> Add Item >> Select SKU >> Scan Serial 



Fill in the required information (asterisk-marked fields are mandatory) and Save. 


Provide your consent that all the entered details are correct and proceed




Points to be noted for USN: 3

  • Auto GRN is not allowed 

  • While doing GRN, you just need to scan/provide the serial and the system will fetch all the information from there to perform GRN against the PO

USN Type 2.2 (USN-4): If you generate serials after GRN


Step 1: Please create a PO via API Create Purchase Order


Step 2:   In the toggle menu, please navigate to “Inventory>>Purchase Order”

 Step 3: Select the date range and status ( PO created through API remains in approved status)


 Step 4: Submit 


 Step 5: Click on “View Details” to proceed for GRN 


Step 6: Click the “GRN” button 


Step 7: Select “New GRN”


Step 8: Enter Supplier invoice ID and Date and then click on Create GRN


Step 9: Click on add Item and select the SKUs present there in PO



Step 10: fill in the Asterisk (*) Marked columns and Save 


Points to be noted for USN: 4

  • Auto GRN and GRN with PO are allowed. 

  • You will have to provide SKU and quantity and the system will auto generate serials and map the serials with the SKU. 

  • There is no need to provide serial numbers in this USN type.


USN Type 2.3 (USN-5): If you generate Serials from Generic Barcode Screen.


In this USN type, you can generate serial barcodes (process mentioned below) and while performing GRN you will have to enter the SKU and Serial simultaneously. 

 

Step 1: In toggle menu, please navigate to the Inventory >>manage inventory>>click the hamburger button>> Select Generate Barcode



Step 2: Click “Generate Generic Serial Barcode”


Step 3: Enter the Barcode quantity to print >> Print 

Your serial barcodes are printed 


Step 4: Please create PO via API Create Purchase Order


Step 5:   In the toggle menu, please navigate to “Inventory>>Purchase Order”

 Step 6: Select the date range and status ( PO created through API remains in approved status)

 

Step 7: Submit 

 

Step 8: Click on “View Details” to proceed for GRN 


Step 9: Click the “GRN” button 



Step 10: Select “New GRN”



Step 11: Enter Supplier invoice ID and Date and then click on Create GRN



Step 12: Click on add Item and select the SKUs present there in PO



Step 13: Fill in the Asterisk (*) Marked columns and Save 


 Serials are mapped against the selected SKUs.



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