Creating Purchase Orders

Creating Purchase Orders

EasyEcom provides complete Inventory Planning and Purchase Order Management solution. 

On EasyEcom, you can easily create a Purchase Order and a Goods Received Note (GRN) when the stock is inwarded. 


To create a Purchase Order and GRN please follow the below-mentioned process. 

Step 1: In the toggle menu, navigate to “Inventory>>Purchase Planning”

Step 2: Adding items to the Purchase Order

Under the “Add To Cart” option, choose the options best suited for your Inventory planning requirement. Based on the options selected, the system will provide the suggested list of items and their quantities. 

We suggest you the item list and their respective quantities based on your previous sales and the SKU quantity already available. Let’s say, you sold 30 units of item XYZ in the previous month (1 unit sold per day), and currently have 5 units of it available in your warehouse. 

If you are planning to purchase inventory for the next month (30 days) we will suggest you to buy 25 units (30-5) of XYZ. 

From the given list, you can either add a single item or all of them. You have the option to overwrite the quantity suggested and update the purchase price.


If you want to add products to cart without using the suggestions from the system in bulk please follow the below-mentioned procedure: 

 First, click on the hamburger menu:  , and select the “Bulk Add to cart” option. 




Once you click on it the following pop-up will appear: 




First click on the “Save Template” button to download the file. 

Fill in the details in the excel file, and save it. Then click on the “Choose File” button, and select this file from your system and upload it by clicking on the “Upload” button.




Note: Copy supplier token from Vendor Master section. 

Step 3: Create your Purchase Order

Please click on the “View Cart” option. 




Here click on the “Create Purchase Order” button. 

You have now created a Purchase Order for your products. 


Step 4: In the toggle menu, navigate to “Inventory>>Purchase Orders”



Step 5: Approve Purchase Order

Under the Purchase Orders web-page,  click on the “View Details” button. 




Once you click on it, you will be redirected to this page:
 


Here click on the "Approve" button. 

Step 6: Click on the “Print” button

Once you approve a Purchase Order, you can print the PO document by clicking on the “Print” button. 



Once you click on it the following Purchase Order’s pdf will be downloaded. 





    • Related Articles

    • Syncing invoices, credit notes, payments, Purchase Orders (PO) and GRN from EasyEcom to QuickBooks

      You can easily sync your invoices, credit notes, payments, Purchase Orders (PO) and GRN by following the below-mentioned process.  Step 1: In the toggle menu, navigate to “Accounting>> ERP Integration”   Step 2: Click on “Configure”  On the ERP ...

    • Automatic Purchase Order (PO) Creation for Backorders

      What is a Backorder? Backorder is the customer order that has not been fulfilled because of stock unavailability. It is an indication of the customer demand for a product that exceeds a company’s capacity to supply it. How EasyEcom creates PO against ...

    • Steps to create GRN without Purchase Order

      If you want to create a GRN without a Purchase Order, please follow the below-mentioned procedure. STEP 1: Navigate to Inventory > purchase planning Click on Auto GRN STEP 2: Select a vendor from the dropdown. If the vendor is not registered, either ...

    • Printing batch orders barcodes

      Creating orders in batches reduces the order processing time and errors. However tracking all the items in a batch order is still a challenging task. On EasyEcom you can easily scan your batches using barcodes.  Step 1: In the toggle menu navigate to ...

    • HHT - Start inwarding items - GRN

      GRN: GRN is recorded against purchase orders. To know more on how to create purchase orders, refer to the article 'Creating Purchase Orders'. You can create GRN using both web and android. In this article, we will discuss on how to use android to ...