ASN via Basic Vendor Panel

ASN via Basic Vendor Panel

Software Plan: Growth & Enterprise
Account Type: Seller Account, Aggregator 3PL & Vendor Panel
Inventory Type: Non-Serialized
USN Type:  2, 4, 5

Overview

This feature enables vendors to send an advance shipping notice to sellers, providing better visibility and preparedness for incoming shipments. Serial number handling depends on the configured USN type and may occur at GRN stage or post-GRN as per system configuration
In the Basic Vendor Panel, the ASN must be created manually. ASN can be created from both the Seller Panel and Vendor Panel.
Notes
Note: ASN deletion is available only for ASNs created from the Seller Panel and only to Vendor Admins.
This ensures flexibility and allows the shipment process to move forward even if one party does not initiate the ASN
Once the ASN is created, vendors can generate the required serial numbers or barcodes for the inventory items. If the vendor does not provide these serials, sellers also have the ability to generate the serial numbers or barcodes themselves directly from their seller account. This ensures that the inwarding process remains uninterrupted and that inventory accuracy is maintained.

USN Behaviour in ASN

ASN functionality supports multiple USN types.
  • USN 2: Serial numbers are provided manually at the time of GRN.
  • USN 4: Serial numbers are auto-generated by the system after GRN.
  • USN 5: Serial numbers are generated through the Generic Barcode screen and mapped during GRN.
Serial handling behaviour depends on the configured USN type.

ASN Workflow

Step 1: A seller will create an Approved Purchase Order for the vendor.

To learn how to create a Purchase Order, go to Creating Purchase Orders

Additional Action: Download USN Report

Click View Details > Hamburger icon > Download USN Report
Visible when:
  • ASN is enabled
  • USN type is 2 (where applicable)
Allows downloading the USN report linked to the Purchase Order.

Step 2: On the Vendor Panel, go to Inventory > ASN.


ASN can be created in both Seller & the Vendor Panel

Step 3: Click 'Create ASN'

Step 4: Mention the following details in the ASN

Scroll down and Click Submit.


An ASN ID will be created.


Step 5: Click on the "Pencil" icon to download the template.


Step 6: Download the template to mention the SKU details.


Step 7: Mention the mandatory columns as shown in the image below.

The remaining columns are optional and can be filled in based on specific requirements or conditions.

Step 8: Upload the sheet and click 'Submit'


Step 9: Go to the Import Section to check the status of the sheet.


Once the sheet is successfully uploaded, the ASN status will be changed to "In Transit".

Manage ASN

View and Filter ASNs

Use the filters on the ASN page to locate ASNs by:
  • ASN Created Date
  • Status: All, Created, In Transit, Delivered, Partially Inwarded, Deleted
  • ASN Source: All, Vendor API, Advanced Vendor Panel, Basic Vendor Panel, Courier API, Seller Panel
Use the Search field to search for an ASN.

Delete ASN

An ASN can be deleted only when:
  • The ASN status is Created or In Transit.
  • The ASN was created from the Seller Panel.
  • The logged-in user is a Vendor Admin.
Deletion is not allowed for:
  • Partially Inwarded ASNs
  • Delivered ASNs

Steps to Delete an ASN

  1. Go to Inventory > ASN.
  2. Locate the ASN you want to delete.
  3. Verify that the ASN meets the deletion conditions.
  4. Click the Delete icon in the Action column.
  5. In the confirmation window, select I Agree.
  6. Click Delete.
After successful deletion, the ASN status changes to Deleted and the ASN cannot be processed further.
The Delete icon is disabled when the ASN or logged-in user does not meet the deletion conditions.

Email Notification

The following details are recorded for a deleted ASN:
  • Created By
  • Deleted By
  • Deleted Date & Time
On successful deletion, the Vendor Admin is notified by email. The email includes the ASN Number and Deleted By details, and the original uploaded ASN file is attached.

GRN Workflow

Serial assignment during GRN depends on configured USN type:

  • For USN 2, user enters serial numbers at GRN.

  • For USN 4, system assigns serial numbers after GRN.

  • For USN 5, serials are generated from the Generic Barcode screen and must be provided during GRN for mapping

Step 1: Go to Inventory > Purchase Orders


Step 2: Select the PO status as 'Approved' and click Submit.


Step 3: The PO details will be visible.



Scroll through the right and click "View Details"


Step 4: Click "GRN"


Step 5: Select "New GRN".


Step 6: Select the ASN ID to perform GRN.


Step 7: As soon as the ASN ID is selected, the system will auto-populate the Supplier Invoice ID and the Date. Click "Create GRN".


Step 8: Click "Add Item". Select the SKU/EAN.


Step 9: Now, mention the number of received inventory to inward the products.


To complete the remaining GRN process, click here.