ASN via Basic Vendor Panel

Software Plan: Growth & Enterprise

Account Type: Seller Account, Aggregator 3PL & Vendor Panel

Inventory Type: Non-Serialized

USN Type: 5

Feature Description

This feature enables vendors to send an advance shipping notice to sellers, providing better visibility and preparedness for incoming shipments. As part of this process, vendors can generate unique serials or barcodes for each inventory item, ensuring accurate tracking and smoother inwarding operations.

In the Basic Vendor Panel, the ASN must be created manually. Either the vendor can create the ASN from their panel, or the seller can initiate it from their account if needed. This ensures flexibility and allows the shipment process to move forward even if one party does not initiate the ASN.

Once the ASN is created, vendors can generate the required serial numbers or barcodes for the inventory items. If the vendor does not provide these serials, sellers also have the ability to generate the serial numbers or barcodes themselves directly from their seller account. This ensures that the inwarding process remains uninterrupted and that inventory accuracy is maintained.

Workflow

Step 1: A seller will create an Approved Purchase Order for the vendor. To learn how to create a Purchase Order, go to Creating Purchase Orders

A B2B order will be created on the vendor panel.

A vendor has to maintain the inventory at their end to fulfill the orders. The inventory on the vendor panel can be inward through GRN/Auto GRN.

Step 2: On the Vendor Panel, the vendor will go to Orders > B2B Orders > Unapproved Orders

Step 3: In Unapproved Orders, the vendor will select the customer and click on Submit.

Step 4: Confirm the required quantity and click Approve Order.

Step 5: Go to Unassigned Orders, Select the customer and click Submit. Click on View Order

Step 6: The vendor will now select the Batch, confirm the quantity and click Assign Order.

Click OK to approve the order

Step 7: Now go to Orders > B2B Orders > View Orders. You will be able to see the order.

Step 8: Scroll right and click Create Picklist.

Step 9: The order will automatically get added to the batch. Go to Order Batches B2B to view the batch. Click on the Action button and print the picklist.

Step 10: You may click on the Picklist ID or Click on the Batch ID to proceed with the packing.

Step 11: If you click on the Batch ID, you must scan the Picklist ID. If you directly click on the picklist ID, the picklist will be auto scanned.

Step 12: Once the picklist ID is scanned, you will get the option to Create Box

Step 13: The box ID will be auto-scanned. Scan the SKU/EAN/SERIAL/UOM. You may scan the items.

Step 14: Add the number of items in the box. Once all the items are packed, close the box. Closing the box is important so that the invoice can be generated.

Step 15: Scan the box ID again and click "Proceed".

The packing slip will be auto-downloaded/printed as soon as the box is closed.

Step 16: Go to Start Invoicing and scan the Box ID.

Step 17: Once all the boxes in the order are scanned, click Generate Invoice.

Check the Export Section to download the invoice.

Step 18: To create Manifest for the B2B order, Go to Orders (main menu) > B2B Orders > Manage Handover.
Click on Create Handover and a handover batch will be created.

Step 19: Go to Actions and click on Scan Boxes.

Step 20: Once the package is added to the handover, add the shipping information.

If the order invoice value is more than Rs 50,000, the shipping information will be mandatory to give. If it is less than Rs 50,000, you may directly generate the manifest

Step 21: Click on Generate Manifest

Manifest will be downloaded in the export tab.

For detailed information on how to process B2B orders, click here.

Step 22: The vendor can now go to Inventory (main menu) > ASN

Step 23:

Step 24:

Scroll down and Click "Submit".

An ASN ID will be created.

Step 25: Click on the "Pencil" icon to download the template.

Step 26: Download the template to mention the SKU details.

Step 27: Mention the mandatory columns as shown in the image below. The remaining columns are optional and can be filled in based on specific requirements or conditions.