How to Configure GRN Screen

How to Configure GRN Screen

Introduction
To run efficiently, warehouse operations must start with an organized receiving process. Upon receiving, the SKUs/items are collected and stored based on certain criteria/parameters like pricing, manufacturing date, expiry date, etc. that help later in inventory movement. This grouping/batch creation is called lot(s) creation.
The process defined to configure the lots is called GRN screen configuration or Lot Configuration. As per the requirements, user can predefine the lottable labels that can be set in the system under GRN screen configuration. 

Steps to Configure GRN Screen
Step 1: Navigate to Masters > GRN Screen Configuration > Create GRN Screen Configuration


Step 2: Enter a configuration name and select the categories that will use this GRN Screen Configuration (multiple categories can be selected at once).
Categories can be searched by entering initials in the search bar (shown in the snapshot below)



Step 3: Click next to choose the lottable and non-lottable fields that need to be entered during GRN of particular categories.

Lottables - In GRN screen, on entering Batch code, system will auto-populate other Lottables if lottable data for that batch exists.
  1. You may add the Manufacturing or the Expiry Date in the following formats:
    1. YYYY-MM-DD
    2. YYYY-MM 
      1. First of the month (the system will take the date as 1st of the given month)
      2. Last of the month (the system will take the date as 30th or 31st of the given month)




Non-Lottables - In GRN screen, on entering Batch code, system will not auto-populate other Non-Lottables

Info
Once the GRN screen is configured, lottable fields can be edited only until the configuration is used in a GRN. After a GRN is performed using the configuration, lottable fields become non-editable.
Character limits, validations, and non-lottable fields remain editable after configuration creation.
  1. Step 4: Click on "Create" to complete the configuration.
Before finalizing the configuration, ensure the following:
  1. Fill in the validations and limits for the selected fields.
  2. The category included in the configuration should be free of any existing inventory.
Post-configuration, you can view the configured lots within a specific date range. Additionally, you can search for specific lots by entering the lot name in the search bar.


The following fields will be visible on the screen 
 Name of the lot configuration
Field Name
Description
Configuration Name
Participating Categories
 Names of the categories in the lot
Categories Count
 Number of categories included in the configuration
Created At 
 Date and time when the lot is created
Updated At
 Date and time when the lot is last updated
Action 
 To edit an existing configuration

By clicking on the "Action" button, you can edit the configuration's character limits, validations, and non-lottable fields.
Lottable fields can be edited only if the configuration has not been used in any GRN.
Once a configuration has been used in a GRN, lottable fields cannot be edited.

Following is the link to visit the GRN configuration screen in your account-

To enable the GRN screen configuration for your account, please contact the EasyEcom support team.

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