QR Code Scanning on GRN page

Software Plan: Growth & Enterprise

Account Type: Seller Account & Aggregator 3PL

Inventory Type: Non-Serialized

Feature Description

Easyecom now features QR code scanning on the GRN (Goods Receiving Note) page as well as in HHT. This new feature allows users to easily capture essential item details by scanning the QR code on their products. It eliminates the need for manual data entry, which reduces the risk of errors and significantly speeds up the GRN process.

Use Case

Scenario:

Challenge: A rapidly growing online retailer experiences frequent stock discrepancies. Manual data entry during the GRN process leads to errors, causing inaccurate inventory records. This results in:
- Overstocking of certain items, tying up valuable warehouse space and capital.
- Stockouts of popular products, leading to lost sales and frustrated customers.
- Difficulty in fulfilling orders accurately and on time.
Solution: The retailer implements QR code scanning in Easyecom. Each product received has a unique QR code. Warehouse staff use the easyecom mobile app to scan each item upon arrival.
- The scanned data automatically populates the GRN form with the correct product details, including SKU, quantity, and batch/serial numbers (if applicable).
- The system integrates with the retailer's existing inventory management system, instantly updating stock levels.
- Real-time alerts are triggered for low-stock items, enabling proactive reordering and preventing stockouts.
Benefits:
- Eliminated Stock Discrepancies: Accurate data entry minimizes errors, ensuring precise inventory counts.
- Improved Order Fulfillment: Reduced stockouts and overstocks lead to faster and more reliable order fulfillment.
- Enhanced Customer Satisfaction: Consistent product availability and timely deliveries improve customer satisfaction and loyalty.
- Increased Efficiency: Automates the GRN process, freeing up warehouse staff for other tasks.
- Data-Driven Decisions:
  Accurate inventory data enables informed decisions regarding purchasing, pricing, and promotions.

Required Settings for this feature to work

Settings to be done from the backend

"QrEnabled":1
This setting will allow the user to scan QR code on the GRN page. Please connect with the Easyecom Support team to enable the setting.
GRN Screen Configuration should be enabled for the product category
To learn how to set GRN Screen Configuration, click How to Configure GRN Screen

In case the seller wishes to use this setting on his 3PL/Aggregator account, they need to get the above settings enabled in both the seller account and the 3PL/Aggregator account.

Workflow

Step 1: Create a Purchase Order.

To learn how to create a purchase order, click Creating Purchase Orders

Step 2: Click "GRN."

Step 3: Click "New GRN".

Step 4: Enter the supplier invoice number and the date of the GRN and click "Create GRN."

Step 5: Click "Add Item."

You will see an option to scan the QR code

At this point, you may generate a QR code based on the below-mentioned product details format.

{

"SKU": "skucode",

"UOM": "UoMcode",

"EAN": "EANnumber",

"QTY": "number of quantity",

"BATCH": "BatchNumber",

"EXP": "expirydate (YYYY-MM-DD)",

"MFG": "manufacturingdate (YYYY-MM-DD)",

"MRP": "cost price of product"

}

Example-:

You can use a QR code generator website to generate QR codes. For example- Online QR Code Generator

When scanning items:

For SKUs: Enter the SKU code and specify its quantity.

For Units of Measure (UoM): Enter the quantity of items contained within a single case or inner pack. The system will automatically recognize this as the UoM and record it as 1 case or 1 inner pack."

Step 6: Once you scan the QR code, the details will be automatically populated in the "Add Item" section, and the details will be shown in the GRN.