Creating STN order in Easyecom

Software Plan: Growth & Enterprise

Account Type: Seller Account

Inventory Type: Serialized & Non Serialized

Feature description

A stock transfer note is created to authorise the movement of inventory from one location to another different location. It is a crucial feature for optimizing inventory management, ensuring timely order fulfillment, and maintaining balanced stock levels across various storage locations.

Use Case

Scenario:

A large online retailer with multiple warehouses across the country is experiencing a surge in demand for a popular product in one of their regional warehouses. To avoid stockouts and ensure timely order fulfillment, the retailer needs to transfer a portion of the product's inventory from their main warehouse to the regional warehouse.

Steps Involved:

Inventory Analysis: The retailer analyzes inventory levels at both warehouses to determine the optimal quantity of the product to transfer.
STO Creation: The warehouse manager at the main warehouse creates a Stock Transfer Note (STO) specifying the product, quantity, source warehouse, and destination warehouse.
STO Approval: The STO is reviewed and approved by relevant departments, such as inventory control and logistics.
Picking and Packing: The product is picked from the designated storage location in the main warehouse and packed for shipment.
Shipping: The packed product is shipped to the regional warehouse using the retailer's preferred shipping method.
Receiving: The regional warehouse receives the shipment and updates their inventory records accordingly.
STO Completion: Once the product is received and recorded, the STO is marked as completed in the system.

Benefits:

Prevents Stockouts: Ensures sufficient stock is available at the regional warehouse to meet customer demand.
Optimizes Inventory: Balances inventory levels across multiple warehouses to improve overall efficiency.
Reduces Fulfillment Times: Enables faster order processing and delivery for customers in the region.
Improves Customer Satisfaction: Minimizes out-of-stock situations and delays, leading to happier customers.
Manages Costs: Optimizes transportation and storage costs by transferring inventory strategically.

Workflow

Step 1: Go to the (+) icon and click "Create Bulk Order."

Step 2: Select "Stock Transfer Order."

Step 3: Choose the receiver's location.

Step 4: Fill in the order details and click "Create Order".

Step 5: Go to Orders (main menu) > B2B Orders > View Orders.

Apply the Order Type filter and the location filter to search the STN order. Click "Submit".

Step 6: Scroll to the right and click "Create Picklist".

Step 7: If you wish to divide the picklist into multiple picklists, keep the box unchecked and choose the zone to divide the picklist as per the zone and click "Submit".

If you do not wish to divide the picklist, check the box and click "Submit".

Step 8: Once the details are submitted, the order will automatically get added to the batch.

Go to Order Batches B2B to view the batch. Click on the Action button at the right.

Step 9: Click "Print Picklist".

A picklist will be generated.

Step 10: Click on the "Batch ID".

Step 11: Scan the Picklist ID

Step 12: Once the picklist ID is scanned, you will get the option to Create Box.

The box will be created and you will receive the Box ID with the barcode.

Step 13: Scan the Box ID then scan the SKU/EAN/SERIAL/UOM.

Step 15: You may scan the items.

Step 16: Once all the quantities are scanned, all the items will be packed. Now, close the box. Closing the box is important so that the invoice can be generated.