Bins Master - Configure Zones, Shelves, Bins, and Totes

Bins Master - Configure Zones, Shelves, Bins, and Totes

Overview

Bins Master allows you to configure the warehouse storage structure by creating Zones, Shelves, and Bins. It helps organize inventory locations, supports putaway and picking operations, and improves warehouse storage accuracy. It controls:
  1. Where inventory is kept after GRN
  2. How inventory is separated (sellable / QC failed)
  3. How picking teams locate stock
  4. How accurately inventory can be tracked

Use Case

  • Setting up a new warehouse in EasyEcom
  • Configuring warehouse storage locations such as Zones, Shelves, and Bins.
  • Separating sellable and QC failed inventory
  • Enabling bin-based putaway
  • Organizing bins into shelves.

Storage Hierarchy

Zone → Shelf → Bin → Inventory

Workflow

Step 1: Create Zone

Navigation: 
Masters → Bins Master → Configure Zones

Choose Zone Type, Name & Priority

Zone Types
Each Zone (Piece-Level Picking) is used for handling B2C orders, Picking individual units.
Bulk Zone is used when storing cartons or cases and handling high quantity SKUs.
Bad Zone is used to store qc failed inventory.



Step 2: Configure Shelves

A Shelf is the platform where bins are placed. A single shelf can contain one or more bins.
If Enabled, Shelves help organize bins within warehouse storage. Shelf Configuration is enabled at the Location level. This feature is enabled by the EasyEcom team. It cannot be enabled from the application UI.


Navigation: Masters → Bins Master → Configure Shelves
On this page, you can:
  • Create Shelves manually using UI Interface.
  • Create Shelves in bulk using Bulk Create (CSV).

A. Create Shelves Manually (UI)

Click on UI Interface and enter the following details:
  • Shelf Name - Name used to identify the shelf.
  • Shelf Level - Indicates which shelf the bin is placed on. Level 1 is the bottom shelf, and the level number increases as you move upwards.
  • Sequence Number - Shelf Sequence Number is a sequence number defined for a shelf, and its stated purpose is to define the picker's path.
  • Length, Breadth, and Height - Physical dimensions of the shelf.
  • Max Weight Per Level - Maximum weight that can be stored on the shelf.
  • Access Type (Single Sided / Double Sided) - Defines whether the shelf can be accessed from one side or both sides.
Click Create

B. Create Shelves in Bulk (CSV)


  1. Click Bulk Create (CSV).
  2. Download the template.

  3. Enter the shelf details.
  4. Upload the completed CSV.
  5. Click Complete.

Step 3: Create Bin

Create the required Zone and Shelf before mapping a bin. Bins are mapped to shelves during bin creation by selecting the required Shelf Name.
Navigation: Masters → Bins Master → Configure Bins
On this page you can:
  1. Create Bins manually using 'UI Interface'
  2. Create Bins in Bulk using 'Bulk Create CSV'
  3. Edit/Update Existing Bins in Bulk using 'Bulk Update CSV'


A. Create Bins Manually (UI)

Click UI Interface and enter the required details:

  1. Select the Zone Type.
  2. Select the Zone Name.
  3. Select the Shelf Name from the Dropdown
    • The Shelf Name dropdown displays only the shelves created for the selected Zone.
    • The selected shelf is mapped to the bin during bin creation.
  4. Enter the Bin Name.
    • If the selected Zone is a Bad Zone, select the appropriate QC Rejection Reason for the bin.
  5. Enter the Bin Capacity (system-defined maximum limit applies).
  6. Enter the Bin Dimensions (Length, Breadth, and Height in cm).
  7. (Optional) Select up to 20 Preferred Product Categories.
Note: Bin Capacity should reflect the actual physical storage capacity of the bin.

B. Create Bins in Bulk (CSV Upload)

Steps:
  1. Click Bulk Create (CSV).
  2. Download the template.
  3. Populate the downloaded template with the required bin details:
    • Zone Type
    • Zone Name
    • Bin Name
    • Shelf Name
    • Capacity
    • Dimensions (Length, Breadth, Height)
    • Only for Bad Zone bins, Bin Type (Reason Category) is mandatory.
  5. Upload the completed CSV.
  6. Click Complete.
  7. Check status from View Import.

C. Update Bins in Bulk (CSV)

Used to:
  • Update bin capacity
  • Lock / Unlock bins
  • Change bin status
Steps:
  1. Click Bulk Update (CSV).
  2. Download the template from Exports
  3. Fill in updated values.
  4. Upload the file.
  5. Click Complete.
  6. Check status from View Import.
You can also download the full bin list from the main Bins page before updating.

D. Actions Available on Bins Page

From the main Bins listing page, you can:

  • Search bins
  • Lock or Unlock bins
  • Generate a barcode for an individual bin.
  • Generate or reprint barcodes for one or multiple bins.
  • Download the complete bins list.
  • View the Shelf Name mapped to each bin

Generate or Reprint Bin Barcodes

Use this option to generate or reprint barcode labels for one or more bins from the Bins page.

  1. Select one or more bins using the checkboxes.
  2. Click Bulk Print Barcode.

  3. Verify the selected bins.
  4. Specify the number of copies to generate for each selected bin (maximum 10 copies per bin).
  5. Select one of the following output modes:
    • Download PDF – Downloads the generated barcode labels as a PDF.
    • Send to printer – Sends the generated barcode labels directly to the configured printer.
  6. Click Generate barcodes.
Info
If Download PDF is selected, the generated PDF contains barcode labels for all selected bins according to the specified number of copies.


To view SKU/UoM count inside a bin:
  • Click the eye icon.
  • Clicking either SKU count or UoM count populates both values.

Tote Configuration

A Tote is a container used to keep picked items together while moving them through the warehouse picking and order processing flow.
During B2C picking, a tote is assigned to a picklist and is used to carry the items picked against that picklist. One tote can be assigned to one picklist at a time.
Note: Tote functionality must be enabled for the account. Contact the EasyEcom team if you need to enable this feature.
Navigation:
Masters → Bins Master → Configure Totes

Create Totes

  1. Enter the Tote Name.
  2. To create additional totes at the same time, click +5 fields and enter the Tote Names.
  3. Click Create.

Manage Totes

Created totes are displayed on the Totes tab. You can:

  • Search for a tote.
  • Filter totes by Created Date, Status, and Created By.
  • View the Tote Name, creation and update details, and current status.
  • Enable or disable an available tote using the toggle under Action.

A tote can have the following status:

  • Empty: The tote is available and is not currently assigned to a picklist.
  • Assigned: The tote is currently assigned to a picklist.

Note: An assigned tote cannot be disabled.


How Totes Work During Picking

Totes are used with supported B2C picking workflows. When Tote is enabled for the applicable workflow:

  1. Open the picklist and scan or enter the tote when prompted.
  2. The tote is assigned to the picklist.
  3. Scan and pick the required items as per the warehouse workflow.
  4. If the picklist already has a tote assigned, the assigned Tote is displayed for confirmation.
  5. The assigned tote is used to carry the picked items to the next applicable stage of order processing.
  6. The assigned tote is also displayed against the Picklist in the Order Batches page and on the printed Picklist.

Totes can be used in supported HHT and non-HHT picking workflows. In non-HHT workflows, the assigned tote can be scanned from Orders → Process Orders to continue processing the picked items.

Tote with Pigeon Hole and Packing

Depending on the configured warehouse workflow, picked items may move through the Tote, Pigeon Hole, and Packing Station processes.

When processing is completed at the applicable stage, the tote becomes Empty and can be used for another picklist.

Note: Tote usage depends on the warehouse configuration and picking workflow.

Important Points

  • For Cluster Picking, pigeon holes are used instead of totes during picking. The picker is prompted to scan pigeon holes based on the number of orders in the picklist.
  • If Shelf Configuration is enabled for the company, inventory assignment considers only inventory available in bins that are mapped to a shelf. Orders may remain pending if eligible inventory is available only in bins that are not mapped to any shelf.
  • The printed Picklist includes the Shelf Name, Shelf Level, and Shelf Sequence Number to help warehouse users identify the correct storage location during picking.
  • For Tote-enabled accounts, the Picker Packer Report includes the assigned TOTE ID.

FAQs

1. Can different UoMs be stored in the same bin?
Yes. If UoM is enabled, a bin can contain Cases, Inner Packs, and Eaches. Bin Capacity is calculated in Each equivalent.
2. Can different inventory be stored in the same bin?
This depends on the Commingle configuration. Based on the configured rules, storing different batches of the same SKU or inventory belonging to different clients in the same bin may be restricted.
3. How does Bin Suggestion work during putaway?
If Directed Bin Suggestion is enabled and bin capacity is defined, the system suggests a bin in the following priority:
Same Batch → Same SKU → Same Category → Empty Bin
Bin capacity is always considered while suggesting a bin.

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