Step 2: Click on View Details 

You can create a GRN against a Purchase Order that has been approved. 

Select status as “Approved”, and then click on the “View Detail” button. 

Step 3: Click on “GRN”

Once you click on View Details, the Order Details pop-up will be visible on your screen.

Here click on the “GRN” button. 

You can now create GRN one-by-one or in bulk. 

Recording GRN One-by-One

Step 1: Click on “New GRN”

If you want to record GRN one-by-one click on the “New GRN” button. 

Step 2: Click on “Create GRN”

Enter Supplier Invoice Id and date. In case you have not received an invoice from your supplier, select “Invoice Later”. 

Then click on “Create GRN”. 

Step 3: Add items

You can now add items you have received. 

• To add items, first click on the “Add Item” button.
  

• Enter the SKU code of the inventory received. 
  

1. Enter the quantity received. 
   

You can also enter the Batch Code and any other additional cost incurred in the purchase.  

You can enter the Shelf Location and Quality Check status while recording or GRN. In case you want to complete these steps in future click on the “Later” option. 

Then click on the “Save” button.  If your team always completes shelving and quality check at a later stage, you can remove Shelving and Quality check steps. 

To do that, navigate to “Account Settings>>Other Settings”,  and disable  “Ask QC on new GRN” and “Ask shelving on new GRN” from WMS Settings. 

Note: In case you want to record inventory received at item-level barcoding or want to record expiry dates of products and manage inventory using First Expiry First Out model (FEFO) model, please upgrade to the Enterprise Plan

Please note that the products received will be only listed across channels when you have completed the quality check and assigned a shelf to the inventory item. 

To complete quality check and shelving at a later time, please follow the steps explained below. 

Entering Quality Check status in the system 

Step 1: In the toggle menu, navigate to “Inventory>>Quality Check”

Step 2: Enter all details 

On the Quality Check screen, enter all the details required. 

Select status as “Pass” if the received inventory meets your quality standards”. 

Select status as “Fail” if the received inventory doesn’t meet your quality standards”. 

Assigning shelves in the system 

Step 1: In the toggle menu, navigate to “Inventory>>Shelving” 

Step 2: Enter all details

Here select the “GRN” tab and then enter all details. 

Then click on the “Confirm” button. 

All the inventory items that have passed quality check and are assigned a shelf will be live across channels. 

Recording GRNs in Bulk

Step 1: Click on “New GRN By Sheet”

If you want to record GRNs in bulk click on the “New GRN By Sheet” button. 

Step 2: Download Bulk File Template

To download the bulk GRN excel file, click on the “Save Template” button.

Step 3: Fill in all necessary details

In this excel file fill in all mandatory details. 

Mandatory fields: 

1. SKU
   

2. Quantity
   

3. Shelf
   

4. Cost of a single unit 
   

5. QC Pass count
   

6. QC Fail count
   

Then save this file in your system.

Step 4: Upload this file to EasyEcom

To upload this file, click on “Choose File” select this bulk GRN file from and upload it. 

Enter Invoice ID and data and then click on the “Create GRN” button. 

You have now successfully created a GRN in bulk. All the inventory items that have passed quality check will be listed across sales channels.