Creating Purchase Orders and GRN for Stock Inward

Creating Purchase Orders and GRN for Stock Inward

EasyEcom provides complete Inventory Planning and Purchase Order Management solution. 

On EasyEcom, you can easily create a Purchase Order and a Goods Received Note (GRN) when the stock is inwarded. 


To create a Purchase Order and GRN please follow the below-mentioned process. 

Step 1: In the toggle menu, navigate to “Inventory>>Purchase Planning”

Step 2: Adding items to the Purchase Order

Under the “Add To Cart” option, choose the options best suited for your Inventory planning requirement. Based on the options selected, the system will provide the suggested list of items and their quantities. 

We suggest you the item list and their respective quantities based on your previous sales and the SKU quantity already available. Let’s say, you sold 30 units of item XYZ in the previous month (1 unit sold per day), and currently have 5 units of it available in your warehouse. 

If you are planning to purchase inventory for the next month (30 days) we will suggest you to buy 25 units (30-5) of XYZ. 

From the given list, you can either add a single item or all of them. You have the option to overwrite the quantity suggested and update the purchase price.


If you want to add products to cart without using the suggestions from the system in bulk please follow the below-mentioned procedure: 

 First, click on the hamburger menu:  , and select the “Bulk Add to cart” option. 




Once you click on it the following pop-up will appear: 




First click on the “Save Template” button to download the file. 

Fill in the details in the excel file, and save it. Then click on the “Choose File” button, and select this file from your system and upload it by clicking on the “Upload” button.




Step 3: Create your Purchase Order

Please click on the “View Cart” option. 




Here click on the “Create Purchase Order” button. 

You have now created a Purchase Order for your products. 


Step 4: In the toggle menu, navigate to “Inventory>>Purchase Orders”



Step 5: Click on the “View Details” button

Under the Purchase Orders web-page, click on the “View Details” button. 




Once you click on it the following pop-up will appear:



Step 6:  Click on the “Print” button

After closing the Order Details pop-up, click on the “Print” button. 



Once you click on it the following your Purchase Order’s pdf will be downloaded. 



Steps to create GRN without Purchase Order


If you want to create a GRN without a Purchase Order, please follow the below-mentioned procedure. 


Step 1: In the toggle menu, navigate to “Inventory>>Purchase Planning”


Step 2: Select “Receive Inventory without PO” option

In the Purchase Planning webpage, click on the hamburger menu, and select “Receive Inventory without PO option. 


Once you click on it the following pop-up will appear: 



First select a vendor from the drop-down menu. 

Then click on the “Save Template” button to download the GRN Sheet. Fill in the details in the excel file, and save it. Then click on the “Choose File” button, and select this file from your system and upload it by clicking on the “Upload” button.




Note

If you do not follow a Shelving System, Create a Shelf by the name “Default” by following this guide - https://support.easyecom.io/portal/en/kb/articles/creating-shelf-in-easyecom

You can then type “Default” in the Shelf Column in the Bulk Auto GRN Sheet.


If any error comes after uploading the GRN sheet such as Invalid master SKU (Create the Master SKU first and then upload the sheet)

After the sheet is uploaded, the GRN will be queued and inventory quantity will be successfully updated.


The process of creating GRNs without a Purchase Order is also explained in our video tutorial.


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